Office & Industrial Moving Planning Guide
NOTIFY present and new landlord of exact moving dates. Obtain copies of moving policies and give copy to mover.
CONTACT appropriate companies for service of equipment prior to move (copy machines, fax machines, computer systems, and phone systems.
TELEPHONE: Have telephone connection established at both locations.
TIME CLOCKS & INTERCOM SYSTEM: Check all locations.
OFFICE SUPPLY ROOM: Have sufficient area provided to store materials, stationary, equipment, and furniture. Are there sufficient supplies to last through the move?
PREPARE floor plans of all departments and private offices. Assign each employee and individual moving number and instruct employee to tag all related items.
USE floor plans to associate final placement of furniture and equipment to electric and/or gas outlets, telephones and water supplies.
PURCHASE any new equipment. Sell or trade-in old equipment. Have new items delivered at new location BEFORE the move. Have old items picked-up the day BEFORE or the day AFTER the move.
NOTIFY the post office using standard post office form.
NOTIFY all customers and suppliers in writing two weeks before the move.
HAVE subscriptions to newspapers, magazines, trade journals and other publications transferred to new address.
NOTIFY any relevant federal, state, county, and/or city agencies.
ARRANGE for changes to letterhead, envelopes, invoices, statements, and business cards at least two weeks prior to moving. This is also an excellent opportunity to revising or modernizing the designs of these pieces.
REVIEW inventory and all orders in process to ensure correct routing.
PREPARE publicity releases announcing your new location. Includes pictures or architects drawings for publishing.
INSURANCE should be transferred and renewed.
NOTIFY all delivery companies (UPS, FEDEX) of new address. Also notify all support services such as vending machine, janitorial services, etc. of new location.